Documentation of an inspection with inspection type, scope, result, defects and the person who performed it. Must be kept at least until the next inspection.
An inspection report documents an inspection with the type of inspection, scope, result, defects found and the person who performed it. The BetrSichV sets out the minimum content. For work equipment under § 14, that is the type of inspection, scope, result, and the name and signature of the person competent to carry out inspections, or an electronic signature for purely electronic documents. The result has to be recorded and kept at least until the next inspection (§ 14(7)).
For installations subject to monitoring, more applies (§ 17). Records and inspection certificates must contain at least the asset identification, inspection date, type of inspection, inspection basis, scope, suitability and functioning of the technical measures and suitability of the organizational measures, the result, the intervals for the next periodic inspections, and the name and signature of the inspector. For approved inspection bodies, their name is added. They are kept at the operating site throughout the entire period of use and presented to the authority on request. In an elevator car, an inspection sticker must also be clearly visible.
For cost, liability and deadlines, the report is the most important paper after the inspection. Defects with deadlines, possible follow-up inspections and the next date all come from it. A defect that is in the report and is not fixed is a serious accusation after an incident. When it arrives, check that the asset and scope are right, the result is unambiguous, defects are numbered and carry a deadline, and the interval for the next inspection is stated. A follow-up inspection is a separate appointment that can be billed separately. vi reads defects and deadlines from inspection reports and carries them into the deadline list.
What matters
- Check the asset identification, inspection date and scope for accuracy.
- Note defects with deadlines and assign each one a responsible person.
- Carry the date of the next inspection into your deadline plan.
- Keep reports for installations subject to monitoring at the operating site for the entire period of use, and for other work equipment at least until the next inspection.
- Have the correction of defects confirmed in writing.
Suppose the report of an elevator's intermediate inspection lists two defects. The operator transfers both to his list, has the service company fix them and has the work confirmed in the service report. At the main inspection, he presents report and proof together, so the inspector sees that the defects are fixed.
In the original wording
“The employer must ensure that the result of the inspection under paragraphs 1 to 4 is recorded and kept at least until the next inspection.”
Unofficial translation
“Records and inspection certificates must be kept at the operating site of the installation subject to monitoring throughout its entire period of use and presented to the competent authority on request.”
Unofficial translation
Related regulations
In vi
- Inspection reports & defects: Every defect becomes a ticket with a deadline